Do you sometimes look at your email inbox and get overwhelmed by all of the read and unread messages? This can cause you to lose productivity throughout the day and even cause you to be less efficient. If you want to know how to organize emails so they aren’t so intrusive to being productive, here are some easy tips for you to use.
Many email providers like Yahoo and Gmail offer folders that you can create to help you organize your email messages. Do you use your email address for work, family and everything else? You can create a “Work” folder, a “Family” folder and other folders to easily sort your emails. You can create as many folders as you need, so you can keep your inbox cleared out.
If your email provider offers filters, this is a great tool for organizing your email messages. If you get daily emails from certain websites, you can use a filter, so the email goes directly into its appropriate folder. Then you don’t have to worry about organizing your email messages later – it does it for you right away, and you can go back and read those messages when you have more time.
Unsubscribe from Junk Emails
One of the most efficient ways to learn how to organize emails is to get rid of the junk. Do you have email subscriptions that you signed up for months or even years ago and you just never read those messages anymore? It’s really easy to unsubscribe. Most of these email messages have a link at the bottom of the message that you can click which takes you off of their mailing list. It takes a few seconds, but it’s better than organizing those messages every day when you’re never going to read them.
Flag the Important Emails
Many people don’t use the flagging feature in their email program, but it can help you save time and keep your messages organized. If there’s an email that you want to read but simply don’t have the time to do it right away, you can flag it so you’ll remember to come back to it later.
While email is convenient and it’s becoming the preferred method of communication for people of all ages, it can also be a hindrance to your day’s activities. These four ways on how to organize emails will help your day be more efficient and productive.